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Cahaba Valley Fire & Emergency Medical Rescue District
60 Manning Place
Birmingham, Alabama 35242
MINUTES OF THE AUGUST 11TH, 2021 BOARD OF TRUSTEES MEETING
ATTENDANCE
Board members: Joe Sarver, President
Alan Reyes-Guerra, Vice President
Dr. Andrea Lamberson
Jim Nolan
Ward Tishler
Staff: Chief BuddyWilks
Deputy Chief John Yancey
Captain Russ Bradley
Captain Grant Wilkinson
Citizens: NONE
Firefighters: NONE
Other: NONE
-Mr. Sarver called the meeting to order at 6:04 P.M.
-The minutes from the June 9th, 2021, Board Meeting were presented. Mr. Reyes-Guerra made a motion to approve the minutes and Mr. Tishler seconded. The motion passed by unanimous vote.
-The agenda was presented. Mr. Reyes-Guerra made a motion to approve the minutes and Dr. Lamberson seconded. The motion passed by unanimous vote.
REPORT OF THE FIRE CHIEF
-Chief Wilks presented the operations report (see attachment).
-Special Election to modify the fee schedule is scheduled for August 31, 2021, 7 a.m. to 7 p.m. at North Shelby Baptist Church 4100 Belcher Drive.
-We are currently interviewing for vacant positions
FINANCIAL REPORT
- Capt. Russ Bradley has taken over all billing and bookkeeping duties. CVFD business office is now located at 145 Narrows Drive (St 185).
-Current budget line- request to adjust line items. Chief Wilks explained that the budget was in good standings as a whole but that several line items were out of line with overages because the correct amount was not budgeted for that line. He requested guidance on whether to let the line overages stand or to adjust the line items with explanations. Mr. Sarver requested that Chief Wilks present a sample of all the adjustments with explanations before the Board approves the adjustments. Chief Wilks said that he will present these at the next meeting.
-Projected end of year surplus
-New fire engine purchased- final paperwork and financing was approved and completed for the purchase of a new fire engine to replace the 2004 International fire engine.
-Chief Wilks presented two 2021-2022 budget options. Option 1 included figures for if the fee schedule increase passes and Option 2 included figures for if the fee schedule increase does not pass. Option 2 includes a 5 percent increase to all fire dues rates.
COMMITTEE REPORTS
-None
OLD BUSINESS
. NONE
NEW BUSINESS
-American Express credit cards- Deputy Chief Yancey gave an update on credit card usage. All monthly bills have been removed from the credit card and are now being paid by check or bank draft through QuickBooks. The American Express balance has been paid off. Deputy Chief Yancey asked for guidance on terminating the American Express cards. This item will be readdressed in the next meeting.
-There has been a hardship request filed for 5124 Dunnavant Valley Lane Birmingham, AL 35242 Parcel ID 09 2 10 0 000 022.000. The applicant has provided adequate and proper information to be considered for hardship. The information was presented to the Board of Trustees. Dr. Lamberson made a motion to grant hardship to the applicant for the 2021-2022 budget year. Mr. Reyes-Guerra seconded, and the motion passed by unanimous vote.
-Deputy Chief Yancey presented a request from a property owner outside of the fire district who would like to contract emergency services through the CVFD. Mr. Reyes-Guerra made a motion to engage the property owner and to authorize the board president to approve the contract if the applicant agrees to the terms of the fire district. Dr. Lamberson seconded and the motion passed by unanimous vote. An update will be given once the property owner makes a decision.
-Mr. Reyes-Guerra made a motion that the board enter executive session to discuss former employee. Dr. Lamberson seconded and all agreed. Executive session entered at 6:45 p.m.
-Mr. Reyes-Guerra made a motion that the board exit executive session. Dr. Lamberson seconded and all agreed. Executive session exited at 7:08 p.m
- Mr. Nolan made a motion to adjourn, Mr. Tishler seconded., and the meeting was adjourned at 6:45 P.M.
Submitted by: ______________________________________________
Approved by: ______________________________________________
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