Cahaba Valley Fire & EMR District Board Meeting Minutes

The Cahaba Valley Fire & EMR District Board meets the second Wednesday of every month at 6:00 pm at 60 Manning Place (Station 183). These documents are unofficial and are provided for your convenience. Official documents are available for pickup at 60 Manning Place Birmingham, AL 35242. All requests should be in advance and a fee charged for reproduction costs. Board Members: Joseph Sarver (President), Alan Reyes-Guerra (Vice President), Dr. Andrea Lamberson, (Secretary / Treasurer), Jimmy Nolan, Ward Tishler

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#1 09-08-2021 18:03:09

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MINUTES OF THE AUGUST 11TH, 2021 BOARD OF TRUSTEES MEETING

Cahaba Valley Fire & Emergency Medical Rescue District
60 Manning Place
Birmingham, Alabama 35242

MINUTES OF THE AUGUST 11TH, 2021 BOARD OF TRUSTEES MEETING


ATTENDANCE


Board members:       Joe Sarver, President
            Alan Reyes-Guerra, Vice President
Dr. Andrea Lamberson
Jim Nolan   
Ward Tishler       
           
Staff:                    Chief BuddyWilks
            Deputy Chief John Yancey
Captain Russ Bradley
Captain Grant Wilkinson

Citizens:    NONE            

Firefighters:            NONE

Other:              NONE     


-Mr. Sarver called the meeting to order at 6:04 P.M.

-The minutes from the June 9th, 2021, Board Meeting were presented. Mr. Reyes-Guerra made a motion to approve the minutes and Mr. Tishler seconded. The motion passed by unanimous vote.

-The agenda was presented. Mr. Reyes-Guerra made a motion to approve the minutes and Dr. Lamberson seconded. The motion passed by unanimous vote.


REPORT OF THE FIRE CHIEF

-Chief Wilks presented the operations report (see attachment).

-Special Election to modify the fee schedule is scheduled for August 31, 2021, 7 a.m. to 7 p.m. at North Shelby Baptist Church 4100 Belcher Drive.

-We are currently interviewing for vacant positions



FINANCIAL REPORT

- Capt. Russ Bradley has taken over all billing and bookkeeping duties. CVFD business office is now located at 145 Narrows Drive (St 185).

-Current budget line- request to adjust line items. Chief Wilks explained that the budget was in good standings as a whole but that several line items were out of line with overages because the correct amount was not budgeted for that line. He requested guidance on whether to let the line overages stand or to adjust the line items with explanations. Mr. Sarver requested that Chief Wilks present a sample of all the adjustments with explanations before the Board approves the adjustments. Chief Wilks said that he will present these at the next meeting.

-Projected end of year surplus

-New fire engine purchased- final paperwork and financing was approved and completed for the purchase of a new fire engine to replace the 2004 International fire engine.

-Chief Wilks presented two 2021-2022 budget options. Option 1 included figures for if the fee schedule increase passes and Option 2 included figures for if the fee schedule increase does not pass. Option 2 includes a 5 percent increase to all fire dues rates.



COMMITTEE REPORTS

-None

OLD BUSINESS

. NONE

NEW BUSINESS

-American Express credit cards- Deputy Chief Yancey gave an update on credit card usage. All monthly bills have been removed from the credit card and are now being paid by check or bank draft through QuickBooks. The American Express balance has been paid off. Deputy Chief Yancey asked for guidance on terminating the American Express cards. This item will be readdressed in the next meeting.

-There has been a hardship request filed for 5124 Dunnavant Valley Lane Birmingham, AL 35242 Parcel ID 09 2 10 0 000 022.000. The applicant has provided adequate and proper information to be considered for hardship. The information was presented to the Board of Trustees. Dr. Lamberson made a motion to grant hardship to the applicant for the 2021-2022 budget year. Mr. Reyes-Guerra seconded, and the motion passed by unanimous vote.

-Deputy Chief Yancey presented a request from a property owner outside of the fire district who would like to contract emergency services through the CVFD. Mr. Reyes-Guerra made a motion to engage the property owner and to authorize the board president to approve the contract if the applicant agrees to the terms of the fire district. Dr. Lamberson seconded and the motion passed by unanimous vote. An update will be given once the property owner makes a decision.

-Mr. Reyes-Guerra made a motion that the board enter executive session to discuss former employee.  Dr. Lamberson seconded and all agreed. Executive session entered at 6:45 p.m.

-Mr. Reyes-Guerra made a motion that the board exit executive session.  Dr. Lamberson seconded and all agreed. Executive session exited at 7:08 p.m

- Mr. Nolan made a motion to adjourn, Mr. Tishler seconded., and the meeting was adjourned at 6:45 P.M.



Submitted by: ______________________________________________


Approved by: ______________________________________________

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