Cahaba Valley Fire & EMR District Board Meeting Minutes

The Cahaba Valley Fire & EMR District Board meets the second Wednesday of every month at 6:00 p.m. at 145 Narrows Drive (Station 185). These documents are unofficial and are provided for your convenience. Official documents are available for pickup at 145 Narrows Drive Birmingham, AL 35242. All requests should be in advance and a fee charged for reproduction costs. Board Members: Grant Wilkinson (President), Alan Reyes-Guerra (Vice President), Barry Clemmons, (Secretary / Treasurer), Ron Coblentz, Tara Hill

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#1 02-09-2023 15:37:20



Cahaba Valley Fire & Emergency Medical Rescue District
145 Narrows Drive
Birmingham, Alabama 35242



Board members:    Joe Sarver, President
Alan Reyes-Guerra, Vice President
Dr. Andrea Lamberson
Grant Wilkinson
Barry Clemmons

Staff:                     Chief Buddy Wilks
Deputy Chief John Yancey
Captain Russ Bradley

Citizens:           NONE    

Firefighters:     NONE

Other:                  NONE

-    Mr. Sarver called the meeting to order at 5:52 P.M.

-    The minutes from June 8, 2022, Board Meeting were presented. Dr. Lamberson made a motion to approve the minutes and Mr. Reyes-Guerra. The motion passed by unanimous vote.

-    The agenda was presented. Dr. Lamberson made a motion to approve the agenda and Mr. Reyes-Guerra seconded. The motion passed by unanimous vote.


•    Operations Report
o    Operating a trial period on a rapid response unit at 181- July 1 to Sep, running EMS and non-emergency responses from a Tahoe versus Quint. Looking to reduce response times, fuel costs, and wear & tear on large apparatus. Responded to 37 calls since July 1, 90th percentile response times have already been reduced by 1 minute 15 seconds.
o    Engine 181 back in service at St 185
•    Legal counsel working on annexation letter to property owners and municipalities- reviewing properties that have started the annexation process but that have not followed HB340. Once reviewed letters will be issued to all parties.
•    Making a presentation on July 11 to the Shelby County health foundation to purchase wilderness rescue equipment for the park- Looking to purchase GPS / radio units, and additional search and rescue equipment to aid in responses to the new Dunnavant Valley Park and trails.
•    Drafting proposal to Shelby County Commissioners on the development of the special purpose district- working with legal counsel to determine what should be done and how to approach.
•    Recommendation of changes to the fire district legislation- looking to make changes to make legislation better represent current finical environment.
•    Working with North Shelby regarding changes to legislation – will make announcement to Shelby County Fire Chief’s Association to see if other fire districts would like to meet to discuss changes to legislation.
•    Review draft letter to Governor Ivey to consider issuing CVFD ARPA money. Fire Districts were not included in ARPA funding or volunteer fire department ARPA funding. Dr. Lamberson made motion to send final copy to Governor Ivey. Mr. Clemmons seconded. All approved.
•    5- personnel vacancies, with 2 resignations. One new hire firefighter being onboarded at the end of July.
•    Planning promotional test in October to fill Chief Roy’s position-
•    Central Alabama Fire Chiefs legislative representative- Chief Wilks has been nominated to represent the CAFCA in legislation concerning the fire service.
Approved $7,300 purchase for Sked for new ATV purchased by Shelby County


•    Financials- reviewed
•    Audit- Received feedback from auditor. They have made a request for several items that we are searching through emails for.
•    Hollybrook community- request to change classification of a property from U1 to U3 to clear existing balance, and begin billing on additional property for R.


•    Financial
o    Draft Budget presented for review
•    Equipment
•    Policy
•    EMS

•    Resolution to give Battalion Chief Woodley, Captain Bradley, and Captain Casey power to speak for the district to the IRS- Mr. Wilkinson made motion and seconded by Mr. Clemmons. All approved
•    Resolution to authorize unused sick leave to count toward service credit for retirement- Mr. Wilkinson made motion and seconded by Mr. Clemmons. All approved.
•    Request permission to send letter to Governor Ivy for ARPA funds to remodel or replace Station 181- Dr. Lamberson made motion to send final copy to Governor Ivey. Mr. Clemmons seconded. All approved.
•    Approval to raise fire dues by 5%- Dr. Lamberson motioned and Ryes-Guerra
•    Approval to raise hydrant fee to meet new cost of Birmingham Water Works- found that document

-     Mr. Reyes-Guerra made a motion to adjourn, Mr. Wilkinson seconded, and the meeting was adjourned at 7:00 p.m.

Submitted by: ______________________________________________

Approved by: ______________________________________________


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