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Cahaba Valley Fire & Emergency Medical Rescue District
145 Narrows Drive
Birmingham, Alabama 35242
April 12, 2023
Minutes
ATTENDANCE
Board members:
Grant Wilkinson, President
Alan Reyes-Guerra
Joseph Sarver
Barry Clemmons
Staff: Chief Buddy Wilks, Deputy Chief John Yancey, Captain Russ Bradley,
Citizens: Carrie Bush, John Granger
Firefighters: NONE
Other: Alan Burns
• Mr. Wilkinson called the meeting to order at 6:00 P.M.
• The minutes from the March 8, 2023, Board Meeting were presented. Mr. Sarver made a motion to approve the minutes and Mr. Reyes-Guerra seconded. The motion passed by unanimous vote.
• The agenda was presented. Mr. Reyes-Guerra made a motion to approve the agenda and Mr. Sarver seconded. The motion passed by unanimous vote.
• Remarks, inquiries, and requests from citizens
• Mr. Sarver made a motion to move the Fire Service Contract with 280/43, LLC to the top of the agenda. Mr. Reyes-Guerra seconded the motion and it passed unanimously.
Report from the Fire Chief
• The new Ladder truck has arrived and preparing for service. Currently, mounting equipment and plan to have in service May 1, 2023. Will be designated as Truck 181
• The Sutphen Ladder is to become primary reserve apparatus. Will be designated as Quint 183.
• International pumper and an ambulance to be sold as surplus. Mr. Reyes-Guerra made a motion to sell the surplus rescue unit. Mr. Clemmons seconded, and the motion passed unanimously.
• Meeting in Montgomery- Update on two separate visits to Montgomery to make connections with legislators and to gather information on amendments to legislation.
• Strategic Plan- Batt. Chief Woodley is in charge of updating and maintaining our strategic plan. He has been tasked with forming a committee to begin updating our plan. Committee will meet this fall.
• Community Advisory Committee- Need to determine what the intent of the committee will be, how many will serve on it, and who will serve.
• Operations Report
o
• Financial Report
o Financial
-Continuing to work with the auditor to improve tracking methods
-Added expense account 52013 Emergency Medical Transport Fee (Medicaid) to track payments to the Alabama Revenue Department regarding ambulance transport fees required to be paid to the state.
o Equipment
o Assistance to Firefighter Grant equipment being purchased.
o Firehouse Sub Grant application for Wildland Pump and tools
o Resource Conservation & Development Grant – Electric PPV fans
o Shelby County Fire Association Grant – Equipment for new ladder truck- Application closes Apr 24, 2023.
o
o Policy
o Sick Leave Bank Policy (Unresolved)
o Limited Duty Policy (Unresolved)
o Present Tobacco Use Policy
o Present Physical Fitness Policy
o EMS
Unresolved Business
• District Vote
• Sick Leave Bank Policy
• Limited Duty Policy
• Intern Job Description
New Business
• Discussion of new staffing model in relation to Community Vote approval
• Signed contract with EEP for new ambulance $290,000
• Fire Service Contract with 280/43, LLC- Mr. Sarver made a motion to approve G. Wilkinson the authority to execute the contract. Mr. Clemmons seconded, and the motion passed.
• Renewal of Cahaba Valley Fire & Hoover Fire Automatic Aid Agreement
• The board needs to discuss and decide if they are or are not going to raise the annual service charges by 5 percent for FY2024, since the $125 residential increase and 23.5% increase on other properties passed. The Board chose not to increase annual dues by 5 percent.
• B. Casey to present information on general and liability insurance coverage cost comparison. Alabama Fire and Water Insurance vs. VFIS. Does the board want to engage a quote from Alabama Fire and Water Insurance?
Motion to adjourn- Mr. Sarver made a motion to dismiss and Mr. Reyes-Guerra seconded, all in favor 7:51 P.M.
Submitted by: _______________________________________
Approved by: ________________________________________
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