Cahaba Valley Fire & EMR District Board Meeting Minutes

The Cahaba Valley Fire & EMR District Board meets the second Wednesday of every month at 6:00 p.m. at 145 Narrows Drive (Station 185). These documents are unofficial and are provided for your convenience. Official documents are available for pickup at 145 Narrows Drive Birmingham, AL 35242. All requests should be in advance and a fee charged for reproduction costs. Board Members: Grant Wilkinson (President), Alan Reyes-Guerra (Vice President), Barry Clemmons, (Secretary / Treasurer), Ron Coblentz, Tara Hill

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#1 07-24-2023 13:25:30



Cahaba Valley Fire & Emergency Medical Rescue District
145 Narrows Drive
Birmingham, Alabama 35242

April 12, 2023

Board members:   
Grant Wilkinson, President
Alan Reyes-Guerra
Joseph Sarver
Barry Clemmons

Staff:                 Chief Buddy Wilks, Deputy Chief John Yancey, Captain Russ Bradley,                

Citizens:           Carrie Bush, John Granger

Firefighters:     NONE

Other:                  Alan Burns
•    Mr. Wilkinson called the meeting to order at 6:00 P.M.

•    The minutes from the March 8, 2023, Board Meeting were presented.  Mr. Sarver made a motion to approve the minutes and Mr. Reyes-Guerra seconded. The motion passed by unanimous vote.

•    The agenda was presented. Mr. Reyes-Guerra made a motion to approve the agenda and Mr. Sarver seconded. The motion passed by unanimous vote.

•    Remarks, inquiries, and requests from citizens

•    Mr. Sarver made a motion to move the Fire Service Contract with 280/43, LLC to the top of the agenda. Mr. Reyes-Guerra seconded the motion and it passed unanimously.
Report from the Fire Chief
•    The new Ladder truck has arrived and preparing for service. Currently, mounting equipment and plan to have in service May 1, 2023. Will be designated as Truck 181
•    The Sutphen Ladder is to become primary reserve apparatus. Will be designated as Quint 183.
•    International pumper and an ambulance to be sold as surplus. Mr. Reyes-Guerra made a motion to sell the surplus rescue unit. Mr. Clemmons seconded, and the motion passed unanimously.
•    Meeting in Montgomery- Update on two separate visits to Montgomery to make connections with legislators and to gather information on amendments to legislation.
•    Strategic Plan- Batt. Chief Woodley is in charge of updating and maintaining our strategic plan. He has been tasked with forming a committee to begin updating our plan. Committee will meet this fall.
•    Community Advisory Committee- Need to determine what the intent of the committee will be, how many will serve on it, and who will serve.

•    Operations Report
•    Financial Report
o    Financial
    -Continuing to work with the auditor to improve tracking methods
    -Added expense account 52013 Emergency Medical Transport Fee (Medicaid) to track payments to the Alabama Revenue Department regarding ambulance transport fees required to be paid to the state.
o    Equipment
o    Assistance to Firefighter Grant equipment being purchased.
o    Firehouse Sub Grant application for Wildland Pump and tools
o    Resource Conservation & Development Grant – Electric PPV fans
o    Shelby County Fire Association Grant – Equipment for new ladder truck- Application closes Apr 24, 2023.
o    Policy
o    Sick Leave Bank Policy (Unresolved)
o    Limited Duty Policy (Unresolved)
o    Present Tobacco Use Policy
o    Present Physical Fitness Policy

o    EMS

Unresolved Business
•    District Vote
•    Sick Leave Bank Policy
•    Limited Duty Policy
•    Intern Job Description

New Business
•    Discussion of new staffing model in relation to Community Vote approval
•    Signed contract with EEP for new ambulance $290,000
•    Fire Service Contract with 280/43, LLC- Mr. Sarver made a motion to approve G. Wilkinson the authority to execute the contract. Mr. Clemmons seconded, and the motion passed.
•    Renewal of Cahaba Valley Fire & Hoover Fire Automatic Aid Agreement   
•    The board needs to discuss and decide if they are or are not going to raise the annual service charges by 5 percent for FY2024, since the $125 residential increase and 23.5% increase on other properties passed. The Board chose not to increase annual dues by 5 percent.
•    B. Casey to present information on general and liability insurance coverage cost comparison. Alabama Fire and Water Insurance vs. VFIS. Does the board want to engage a quote from Alabama Fire and Water Insurance?

Motion to adjourn- Mr. Sarver made a motion to dismiss and Mr. Reyes-Guerra seconded, all in favor 7:51 P.M.

Submitted by: _______________________________________

Approved by: ________________________________________


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